There are many ways a Virtual Assistant can help with the documents your business needs. And to ensure that their style and content is consistent.
Having a Virtual Assistant create templates and produce documents means the work is done by an expert and frees you up to do what you do best.
When it comes to producing professional documents, a Virtual Assistant can:
- Work with you to set style guidelines for your company documents. That will ensure that the corporate image you want to project is strengthened.
- Create templates for frequently used documents such as proposals, contracts, terms & conditions, quotes, invoices and statements.
- Document policy and procedure for documentation. To make it easy for anyone within the company to produce documents that fit seamlessly with your company image.
- Create filing systems to ensure documents are easy to find.
- Source a business to print your hardcopy collateral. Then your VA can brief them and organise for items such as letterhead; with compliments slips; folders; proposal covers and other basics to be printed and replaced as necessary.
- Type documents quickly and professionally based on information you give them. This means that you can use draft notes, emails, voice recordings, images, voicemail, SMS or whatever means are convenient to send information to a Virtual Assistant and they can organise it into a professional looking and sounding document.
- Create a document, flag it for follow-up when needed, organise tracking and file a document in one process because your Virtual Assistant will be working on that document as a specific task. While you would probably be working on the document as a step in a larger task. The extra attention a virtual assistant can pay lessens the likelihood of errors in the documents you send out.
There are many other ways a Virtual Assistant can help with documents. The limits of what can be done are only set by yourself and your Virtual Assistant.
