When you own a business, there are a million things that require your attention. It’s easy to forget to take preventative measures and do nothing until something goes wrong. Here are 6 things a Virtual Assistant can do to keep your business safe online. Then, your business will be better placed to survive some of the common digital disasters that happen.
Help You Set Up A Backup Process
Having backup systems in place is essential for any business. Setting them up, ensuring they run regularly, and checking they work if needed takes time. Your Virtual Assistant can make sure that your documents; website; databases; and other mission critical computer resources get backed up regularly. An added benefit is that if something does happen your Virtual Assistant may still have access to your cloud based programs. That way your business won’t grind to a halt if anything happens.
Help Create A Disaster Plan
A properly written and researched disaster plan is useful for any business. If you’re a larger business with stock you should have a plan covering all possible disasters. Along with detailed instructions for what to do in each case. For smaller businesses, a plan covering likely possibilities and a list of places that can help is probably enough. A Virtual Assistant can help develop the plan, research where to go for assistance, and create & perform a regular review process to ensure that information is up to date.
Website Security
When you have a website, there’s a million little things that need doing regularly. Your Virtual Assistant can perform regular updates. They can ensure backups of your site happen on a daily or weekly basis, and that your passwords are up-to-date and properly secure. They can also liaise with your website development team to make sure larger threats are dealt with promptly and help keep your site secure on a day-to-day basis.
Social Media Account Access
Most social media accounts can have access granted to multiple users with various levels of access. Get your Virtual Assistant to look after the access and grant permissions based on the roles you need people to perform. They can also be responsible for adding and removing permissions as staff come and go.
Keep Your System Updated
Your Virtual Assistant can regularly run system updates, and send you reminders to update your devices if you have a problem remembering to run updates. Alternatively, they can help you set up a schedule for updates which includes timing them to run just after backups complete so systems can be wound back if problems occur.
Check your emails carefully
It’s really easy to forget to properly check the sender of an email when you’re in a hurry or multitasking. Let your Virtual Assistant be the one who checks the emails with attachments or dubious links. They can double check that the sender address is the expected one, or follow up with the sender to be certain it’s a legitimate email.
Unfortunately, no matter how prepared you are, sometimes nothing can stop a digital disaster from hitting your business. However, the more prepared you are, the more likely it will be that you’ll be able to rebound with a minimum of fuss. And you’ll definitely be far better off than if you had nothing in place. Then, if a problem occurs, the response can be put into place immediately. Rather than after a small period of panic and flailing wildly. Getting your Virtual Assistant to help you keep your business safe online can have huge impact.
If you’d like some more ideas on how a VA could help your business, check out my previous How A VA Can Help posts
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