There’s a lot that needs doing in preparation for the holidays. Fortunately, you don’t need to do it all yourself. Here are 30 things a Virtual Assistant can do to help prepare for the holiday season:
To help prepare for the holiday season, your Virtual Assistant can:
Notifications
- Update your website and social media accounts to give notice of when you’ll be closed over the break
- Send a newsletter to your customers letting them know when you’ll be closed over the break
- Create out-of-office replies for your company email accounts
- Make a message for your phones while you’re closed. Or find a locum/virtual receptionist to answer them for you
Marketing
- Update all of your social media accounts with details of your holiday marketing campaign
- Send a newsletter to your mailing list about the holiday marketing campaign
- Create advertisements for social media, the internet and print publications for your holiday marketing campaign
- Create a newsletter campaign to let clients know about your holiday sales
- Liaise with local publications to advertise your holiday sales
- Update your website, and online shopping cart with holiday pricing or special deals
- Create Facebook ads advertising your holiday sales
Gifts, Cards and Seasons Greetings
- Create a seasonal newsletter wishing your list a happy holiday and advising details of your holiday closure
- Work with you and your staff to make a single list of who will be receiving cards and/or gifts
- Order gifts for your customers, either for delivery to your office or directly to the recipient
- Order customised and branded cards from a printer
- Create mailing labels for your Christmas cards
- Create and send cards online via Send Out Cards
Staff
- Research and find a venue for your staff and/or customer party
- Manage party invitations and RSVP’s
- Make sure the menu caters for all necessary dietary requirements
- Create an agenda for any formal parts of the party
- Purchase any gifts or awards for the party as needed
- Manage the office Secret Santa
- Order decorations for your office
- Find someone on Airtasker to come and decorate your office if nobody has time
Miscellaneous
- Update your social media cover pages & profile pictures to something more seasonal
- Schedule social media and blog posts over the December/January period so you don’t have to worry about them
- Manage your email accounts over the break so you only need to respond to actual urgent issues
- Find providers and liaise with them to provide “disruptive” services over the break. For example: a major office clean; major computer hardware or software upgrades or replacement, pest control etc.
- Anything else that your business needs but you don’t personally need to do
Then, all you and your staff need to do is relax and enjoy a well-deserved break.
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